|2. Top 10 Tips For Effective Time Management:
is a precious, unrenewable resource. You can never replace
lost time or create more of it. That’s why you should
treasure every moment, hour and day that you have. Don’t
let time slip through your fingers. To help you use your
time as effectively as possible, here are 10 time management
strategies you can implement into your life.
1. AVOID TIME TRAPS.
Be careful to avoid these common time traps:
- Spending more time in the offices where the most
congenial people are, as opposed to where the most important
- Wasting too much time getting daily updates on routine
activities, instead of waiting for a more meaningful weekly
- Jumping too eagerly into the routine, more straightforward
work and putting off the more complex and difficult work.
- Not starting the most important work first thing in the
- Failing to make up a schedule for each day.
- Scheduling each day so tightly that it is impossible
to stay on track.
2. SET ASIDE UNINTERRUPTED TIME.
Every week you should make up a detailed time plan, which
you modify each day as needed. Except in times of crisis,
try to make sure day-to-day issues don't push your strategic
time priorities off your schedule.
Generally your major strategic time priorities will involve
activities like planning, thinking, and developing ideas.
More so than day-to-day issues, these activities require
big blocks of uninterrupted time.
Constant interruption kills any hope of effective time management.
One way to avoid interruption is to make it clear that when
your door is closed you are not to be disturbed. Another
is to have regular meetings, such as every week, with the
people that you interact with the most and insist on saving
nonpressing issues for these meetings.
You should delegate anything that could be handled by someone
else. If you view your time in terms of dollars you can compute
how much your time is actually worth. Then, you may be more
willing to delegate the more routine tasks, chores, etc.
and free your time and energy for your top priorities and
4. SET GOALS (HAVE STRONG INTENTIONS).
Establish specific goals on a daily basis to help you decide
what you want to achieve with your time and to set targets
that will lead you to achieving them more regularly. Setting
goals may be very effective at raising your self-confidence
by focusing on progress. Goal setting will also keep you
more motivated and increase your performance level.
5. STRUCTURE YOUR DAY.
Everyone has peak performance times. Learn when it's your
best time for greatest productivity, quiet thinking, exercise,
etc. and arrange your day accordingly to maximize your
personal advantage. Each person has an ideal work style
that operates as a function of who they are, their body
and personality type. Begin to understand and honor that
style in you and you'll be more effective as a result.
6. REPLICATE YOURSELF.
Of course, you cannot actually duplicate yourself or add
more arms and legs but the fact is, you can find someone
who is just as good as you in a given task. You can also
automate or systematize some of your routine tasks. Replication
is about increasing your results without expending more
time and energy.
7. GET ORGANIZED.
Have a place for everything both in your office and in your
home; it pays off in less wasted time searching for something
you just can't seem to find. Over the years, studies have
shown that people working with a messy desk or work area
spend an average of 1.5 hours per day looking for or being
distracted by things (at just minutes at a time!). In addition,
create a (centralized) list of what you want to get done.
Manage the activities and projects you can control; clearly
distinguish between what is and is not actionable. You
can also group activities that can be done simultaneously
or on the same trip out. The key is to focus on about 6
activities you wish to accomplish at the start of each
day and to keep your list manageable.
8. BECOME FULLY FOCUSED AND IN THE MOMENT.
By focusing on what you are doing you permit yourself to
get absorbed in the activity, be more relaxed and increase
your creativity. Fact is, when you allow yourself to become
totally focused on what you are doing at the moment, a
freer flowing momentum occurs and you actually get the
job done faster and easier. Be deliberate in how you use
your time. Make the present perfect rather than splitting
Planning is critical to success. But it's often the first
thing forgotten when things get hectic and busy. Planning
magnifies time by providing direction and enhancing productivity.
Life is simpler and easier when planned out.
10. ELIMINATE TIME WASTERS.
Yes, we all have them in our life--interruptions, distractions,
poor planning, ineffective behaviors and attitudes, over-commitment,
etc. Rather than letting time control you, take control
of your time and your life by incorporating some of the
tips listed above. Take personal responsibility for creating
stronger boundaries and communicating them to your colleagues,
bosses, significant others and family.